Technology has produced the world’s best communication tools and this includes email messaging. If you already have a Gmail account, you are enjoying the benefits of faster and convenient tools of instant communication. Managing your email messages is made easy using Gmail’s organization tools. You can organize and sort your messages using filters and folders. Here are the steps on how to organize your inbox.
Gmail folders are displayed on the left side of your screen. At first glance, you can see the Inbox, Sent Mail and Spam folders. You will also find the Trash, Notes, Personal and Work folders ready for any messages you want to put there.
Click on the message you want to move to a folder.
Locate the folder icon on top of the message and click the down arrow. You will see the names of different folders in the options.
Choose the folder you want your message to move. For example, if you want to delete the message, you can choose the Trash folder. If the message is work-related, you can select the Work folder.
Labels can be used to organize your messages. They work just like folders except labels organize messages in a more specific way.
Find the Label button or icon on top of an opened message. The icon looks like a tag. Click the drop down arrow to reveal the options listed.
Select the label that you want your message to have. If you want to make a new label, choose the Create new option. A text box will appear, prompting you to Please enter a new label name.
You will also find a checkbox with the option “Nest label under”. When you check the box, choose a folder in the drop down menu provided. Your labeled messages will be stored in the selected folder.
All the labels and folders you have created will appear on the left side of the message list. Just click on the link to view your messages.
For labeled messages, new messages from the same email address will be automatically have the same label name to help you distinguish the message among others.